Quoting international air cargo rates may seem like a straightforward step in logistics, but getting it wrong can cost you significantly. From misjudging dimensions to overlooking hidden charges, quoting errors can result in delays, additional fees, and lost clients.
In this article, we’ll walk you through the most frequent mistakes companies make when quoting air freight shipping and show you how to avoid them. Whether you are a small business shipping from Germany or a seasoned freight forwarder handling global logistics, this guide will help you quote smarter and save money.
Why Air Cargo Rate Accuracy Matters
What is an air cargo rate?
An air cargo rate is the cost of transporting goods by air, typically calculated based on the chargeable weight, whichever is higher than the actual and volumetric weights. Rates can vary based on:
- Cargo weight and size
- Type of goods (hazardous, perishables, etc.)
- Origin and destination
- Service level
- Seasonality and fuel costs
Instant air freight rates and their importance
With platforms like ExFreight, businesses can get instant air freight rates across hundreds of carriers. This means more transparency, faster decision-making, and fewer errors in the quoting process if you know what to look for.
Common Mistakes When Quoting International Air Cargo
- Miscalculating Chargeable Weight
Many shippers only consider it to be gross weight. However, airlines use volumetric weight for pricing.
Formula: (L x W x H) / 6000 (cm) or / 166 (inches).
Example: A large but light box might be charged as if it were 100kg, even if it only weighs 20kg.
Tip: Always calculate both weights and use the higher value when requesting your freight quote.
- Ignoring Accessorial Charges
Quoting just the base air cargo rate ignores extra costs like:
- Fuel surcharge
- Security fee
- Terminal handling charges (THC)
- Customs clearance
- Delivery from the airport to the consignee
These accessorial charges can raise your final invoice by 20–40%.
Tip: Use platforms like ExFreight that break down all fees upfront.
- Providing Inaccurate Dimensions or Weight
Incorrect data can lead to reclassification, delays, or additional fees.
Tip: Always measure packed cargo, not just the product. Ensure palletized dimensions are included.
- Not Knowing Service Levels
Quoting without understanding service level options is a risky practice.
- Express Air – fastest, most expensive
- Standard Air Freight – affordable, slower
- Consolidated – grouped cargo, cheapest
Tip: Choose the service level based on delivery urgency and budget. Platforms like ExFreight show this clearly.
- Forgetting about Customs and Documentation
Missing documents or wrong HS codes can block cargo at customs.
Common errors include:
- No commercial invoice or packing list
- Incorrect cargo description
- Not declaring dangerous goods
- No SLI (Shipper’s Letter of Instruction)
Tip: Always check country-specific customs regulations and prepare the necessary documentation in advance.
- Not Considering Transit Time vs. Rate
Sometimes, shippers go for the cheapest rate without checking the delivery time. The result? Late deliveries, storage fees, or angry customers.
Tip: ExFreight’s system displays transit times alongside each quote, enabling informed decisions.
- Not Using Digital Freight Technology
Relying on outdated manual processes slows you down.
Tip: Use freight technology platforms like ExFreight for:
- Real-time freight and shipping quotes
- Booking and tracking
- Document uploads
- Insurance options
How ExFreight Helps You Avoid These Mistakes
ExFreight combines the best freight, shipping, and logistics services in a digital platform. You get:
- Instant access to over 150 countries
- Door-to-door rates for international air freight services
- Smart quoting that includes accessorials
- Accurate classification tools
- Visibility into performance metrics and carrier reliability
- Access to freight companies in the USA and global networks
You can even quote shipments from Germany or freight shipping to the USA within seconds; there’s no need for endless emails or spreadsheets.
Frequently Asked Questions (FAQ)
What is air freight?
Air freight refers to the transportation of goods by aircraft. It’s the fastest mode of international freight transportation, ideal for time-sensitive or high-value items. 
What are the different air freight service levels?
- Express – Fastest delivery, premium cost
- Standard – Balanced time and cost
- Consolidated – Slow but cheap, grouped with other shipments
What are the maximum dimensions for air freight?
- Max pallet size: 124” L x 95” W x 117” H
- Max weight per piece: 4,000 lbs
- (Subject to carrier limits and aircraft type)
What is the maximum limit for air freight?
Standard liability coverage is approximately $10,000 per shipment, unless additional insurance is purchased. ExFreight offers insurance quotes at the time of booking.
Quoting air cargo rates correctly is more than picking the lowest number; it’s about seeing the whole picture. From chargeable weight to customs clearance, every detail matters.
Platforms like ExFreight simplify this process with air freight instant rates, complete transparency, and integrated tools that help you avoid costly mistakes.
Ready to quote smarter?
Start your next shipment with ExFreight and experience the difference that digital-first logistics can make.
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